Front desk, receptionist and administrative assistant position essential functions and duties include (but not limited to):
Answers incoming phone calls in a professional manner, records and relays messages accordingly.
Screens incoming phone calls and transfers calls as appropriate.
Provides direct support to new employees, visitors and staff.
Re-directing clients to appropriate areas.
Ensures that copy room is always remains secured (locked) if away from front desk.
Ensure privacy of all clients – documents face down, HIPAA, checking ROIs, etc.
Create and update client sign-in sheets.
Consolidate all staff/client schedules to ensure smooth daily operation.
Appointment scheduling, when changing or adding client and communicate as appropriate.
Maintains office cleanliness, plant care, inventories office supplies and equipment maintenance.
Opening and closing procedures (depending on shift)
Scanning documents in Lindy’s mail slot to Lindy on a daily basis
Daily temperature checks for all refrigerators and weekly cleaning or as needed. Check food, spices, supplies for expiration.
Complete Daily Compliance Logs.
General office duties such as copying, filing, faxing and data entry as needed.
Creates client welcome cards and goody bags, keep 10 bags each female and male available.
Printing Client Handbooks to have, at minimum, 4 on hand at all times.
Assists with HR and Compliance duties.
Maintains office correspondence and interoffice memos as directed.
Other administrative duties / tasks as assigned by supervisor or Executive Director.
Job Type: Part-time
Pay: $13.00 – $15.00 per hour
4 hour shift
Ability to commute/relocate:
Prescott, AZ 86301: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: One location